How to Write a Property Tax Appeal Letter?

Writing a property tax appeal letter is essential if you believe your property has been overvalued or misjudged. Here’s a guide on how to write one effectively:

1. Heading and Contact Information

  • Include your name, address, phone number, and email address at the top of the letter.
  • Below your information, include the date.
  • Add the property tax assessor’s name, title, and the office address you’re appealing to.

2. Subject Line

3. Introduction

  • Begin by stating your purpose for writing the letter.
  • Mention your property address and the parcel number (if applicable).
  • Clearly state that you are appealing the property tax assessment and believe the value is inaccurate.

4. State the Issue

  • Describe the issue or reason why you believe the property tax assessment is wrong.
  • Common reasons include:
  • The property’s assessed value is higher than the market value.
  • The property was compared to incorrect or dissimilar properties.
  • There’s an error in the size or condition of the property.

5. Provide Evidence

  • Include specific evidence to support your appeal. This could be:
  • Recent sales of similar properties (comparable sales or “comps”).
  • An independent appraisal report.
  • Pictures or documents that show the property’s condition or discrepancies in the assessment.
  • Any other documentation that proves your point.

6. Conclusion and Request

  • Politely ask for a reduction in the property’s assessed value or request a reassessment.
  • Be clear about the specific outcome you seek, such as a revised tax bill or an appointment for a hearing.

7. Closing

  • Thank the assessor for considering your appeal.
  • Close with a polite and formal statement like: “I look forward to your prompt response and a favourable resolution.”
  • Sign the letter with your full name.

8. Proofread

  • Review your letter to ensure clarity, accuracy, and professionalism.

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